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Document Meeting Minutes

  • Topics : Business and Finance, Visas and Official Documents
  • Audience :

You may apply online to the Documentation Department at the Ministry of Justice to document meeting minutes. A document issued by a corporation (agency/institution/company), and it includes the discussions and decisions issued during the board of directors' meeting.

Online Instructions

  • Enter Sak e-gate, and log in as Hukoomi user.
  • Select Signature Authentication Services from the list of Documentation Department services.
  • Select "Meeting Minutes", then modification of first party (applicant) data.
  • Select your identity and confirm your choice, then click on "Save".
  • Enter the required information, select forms and click "Save", then submit your application.
  • Attach copy of Qatari ID, commercial registration, establishment ID, power of attorney, letter from Authority of Minors Affairs and passport.

Additional Information

  • The system identifies the applicant through logging in.
  • In case the transaction is reapplication, the system will display the rejected application data, then the user will have to review and modify the data and resend it in no more than 15 days from the rejection date or, otherwise, it will be canceled.
  • In case the transaction is “complete transaction”, the system will display the “incomplete” application data, and the user will have to review the data then complete the application and send it. In case the application is not completed within seven days, the transaction will be canceled.
  • In case the application has been rejected before, the system will issue a new number for the transaction.
  • After logging in and selecting the type of transaction, the system will display the applicant data (identity proof type, identity proof number, card expiry date) through the user's registration data as a first party. The system is not allowed to modify or cancel the first party's data registered in login data.
  • No data shall be displayed through linkage with other entities.
  • The party's data is verified through personal number - expiry date.
  • The applicant must be a resident/citizen and registered in Hukoomi database, and must be verified as being alive.
  • The first party in a transaction could be more than one person.
  • The applicant cannot be repeated with the same identity or the same identity proof data.
  • It has to be confirmed the applicant is not on the forbidden from disposition list.
  • It is not allowed to amend in the selected forms, but it is allowed to add text to the subject.
  • Make sure to fill in one field only (commercial registration or establishment ID) .
  • It is not allowed to amend in the company's data, and it is a must to have a valid commercial registration.
  • A transaction can be completed through visiting any of the single window OSS branches of the ministry.

Fees

  • Three copies: QR100
  • Each party: QR50
  • Any additional copy: QR50

 

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